Update Your Lived Name and Gender Marker
On this page
To update your lived/preferred name and/or gender identity, please select your UCI affiliation below and follow the instructions. Please note: If you have multiple roles - such as student and employee (e.g., student workers, Graduate Student Researchers, etc.) or UCI student and UCI Continuing Education student - you will need to follow separate steps below to update your student records, employee records, and/or continuing education records. Making a change in one system does not automatically update the others. If your name is listed differently in Student Access and UCPath, your Student Access name will appear in other campus systems.
Note: if you are a student employee or an almuni employee, please also follow the steps in the tab below to update your information in UCPath.
Updating Your Lived Name:
Current students and alumni may change their lived name via StudentAccess. Students can enter this information by following the navigation: Applications >Preferred Name. Requests for a lived name change may be submitted only by the student.
There is no limit to the number of times a student can change their lived/preferred name. Upon submission of a student's lived/preferred name in StudentAccess, the name will be reviewed by the Office of the Registrar and the student will be notified in two business days. If the request for the new lived/preferred name is not approved, then the prior preferred name will be listed.
Once you have changed your name in Student Access, systems that will update your name automatically include: Campus Directory; Class rosters; Canvas; Diplomas; Electronic Educational Environment (EEE); Financial Aid; Financial Services Student Systems (Zot Account, Transact Payments); Transcripts; ZotKey (Digital ID).
If you do not have a lived/preferred name, then your legal name will remain the only name on your record.
Please refer to the UCI University Registrar - Preferred Names website for more information. Students can email registrar@uci.edu for any IT issues related to StudentAccess.
Updating Your Gender Identity and Sexual Orientation:
Students may change their Gender, Gender Identity, and Sexual Orientation fields by submitting a request through StudentAccess by following the navigation: applications > Gender Identity and Sexual Orientation. No validation or additional processes are required. Please refer to the UCI University Registrar - Gender Identity and Sexual Orientation Student Data website for more information.
Updating Your UCInetID and Email Display Name
To update your UCInetID, fill out the UCInetID Change Request Form. UCInetIDs are limited to 8 characters. You will be notified whether the change is approved or not. Once approved, the Postmaster will be notified and the change request will be processed within 2-3 business days. You will need to activate your new UCInetID, choosing a new password. Please note that some departments create local computer accounts based on your UCInetID. If this is the case, you will need to inform them of the change. For more information, see OIT's Changing a UCInetID instructions.
To update your email display name, contact the OIT Help Desk (email oit@uci.edu or call 949-824-2222) and ask that your Microsoft 365 Display Name be updated.
Updating Your Zoom Display Name:
Go to https://uci.zoom.us/ and sign in to your UCI Zoom account. Click on "Profile." Click on "Edit," and update your display name. This display name will remain each time you log into Zoom meetings. You can also elect to add pronouns and select the option to always share pronouns in meetings.
Updating Your Legal Name
To request a legal change of name on UCI records, submit a Request for Name Change along with all required supporting documentation to the Registrar's Office in person or by mail.
A student may request a legal name change and a lived/preferred name change simultaneously. A change in legal name will not change an active lived name automatically.
UCI employees may update their lived name and gender identity in UC Path. Note: if you are a student employee or an alumni, please also follow the steps in the tab above to update your information in StudentAccess as described above.
Former employees (separated/retired) will have UCPath access via the UCPath Former Employee portal for up to three years if the separation/termination/retirement took place after June 1, 2020. However, they will not be able to update gender and lived/preferred name in UCPath. Former employees would need to work directly with UCPath or contact UCI's central HR.
Updating Your Lived Name:
UCPath provides you an option to provide a self-chosen name. The Name field in UCPath is an employee's self-chosen name. Employees can enter this information by following the navigation: Employee Actions -> Personal Information Summary.
There is no limit to the number of times an employee can change their lived/preferred name, and there is no approval required to change your lived/preferred name. Please refer to this list of allowed special characters.
More details about changing your name in UCPath can be found in : Lived Name on UCPath - YouTube or UCPath Launches Lived Name Functionality | UCPath (universityofcalifornia.edu). Employees can also access the following link to understand UCPath navigation for Name changes: Update My Name (ucop.edu).
If you do not have any lived/preferred name, the Name field in UCPath will display your legal name.
Updating Your Gender Identity and Sexual Orientation:
Employees can enter their gender information by using the following UCPath navigation: Employee actions -> Personal Information -> Gender identity and Sexual Orientation.
Updating Your UCInetID and Email Display Name
To update your UCInetID, fill out the UCInetID Change Request Form. UCInetIDs are limited to 8 characters. You will be notified whether the change is approved or not. Once approved, the Postmaster will be notified and the change request will be processed within 2-3 business days. You will need to activate your new UCInetID, choosing a new password. Please note that some departments create local computer accounts based on your UCInetID. If this is the case, you will need to inform them of the change. For more information, see OIT's Changing a UCInetID instructions.
To update your email display name, contact the OIT Help Desk (email oit@uci.edu or call 949-824-2222) and ask that your Microsoft 365 Display Name be updated.
Updating Your Zoom Display Name:
Go to https://uci.zoom.us/ and sign in to your UCI Zoom account. Click on "Profile." Click on "Edit," and update your display name. This display name will remain each time you log into Zoom meetings. You can also elect to add pronouns and select the option to always share pronouns in meetings.
Updating Your Legal Name:
Employees can edit their legal name by using the following UCPath navigation: Personal Information Summary -> Legal Name/Name.
A change in legal name will not change the self-chosen, lived/preferred name automatically.
Once a legal name change is submitted, the lived/preferred name cannot be changed until the legal name change is approved.
If the employee has not identified an existing lived/preferred name, then the newly approved legal name will be displayed in the UCPath "name" field.
Prospective and incoming students can set or change their gender and lived/preferred name in the relevant application system:
- An incoming undergraduate student can set or change their gender and lived/preferred name in the UCApply system until the end of the second week of their first quarter of enrollment.
- An incoming graduate student can set or change their gender and lived/preferred name in the Graduate Division application system until they submit their application. Once the graduate application is submitted, any change to lived/preferred name and gender can be done in the Graduate Division system until the end of the second week of the first quarter of enrollment. An incoming graduate student will be able to submit a lived/preferred name and gender change request to the Graduate Division staff and the staff will be able to make the changes based on the student's request. This is possible until the end of the first quarter of enrollment.
- Incoming Paul Merage School of Business students can set or change their gender and lived/preferred name in the Paul Merage School of Business application system until they submit their application. Once the Paul Merage School of Business application is submitted, any change to preferred name and gender can be done in the Graduate Division system until the end of the second week of the quarter. Incoming Paul Merage School of Business students will be able to submit preferred name and gender change requests to the Graduate Division staff and the staff will be able to make the changes based on the student's request. This is possible until the end of the first quarter of enrollment.
- An incoming School of Law student can set or change their gender and lived/preferred name in the School of Law application system until they submit their application. Once the School of Law application is submitted, any change to lived/preferred name and gender can be done in the School of Law system until the first day of instruction.
- An incoming School of Medicine student can set up or change their gender and lived/preferred name in the School of Medicine's AAMC AMCAS system until matriculation.
After the time periods named above, any change to lived/preferred name and/or gender should be done via StudentAccess.
Continuing Education students can update their lived/preferred name and gender data through the UCI Division of Continuing Education (UCI DCE).
Updating Your Lived Name:
Continuing Education students will be asked to complete an online form to request a lived/preferred name when you create your DCE account online. The information you provide on that online form will be emailed to the DCE office and will be reviewed by staff.
There is no limit to the number of times a Continue Education student can change their lived/preferred name. Names containing foul or inappropriate language will not be approved. Character limits and restrictions are outlined in the DCE My Account portal.
If you have a lived/preferred name, that name will be used in all academic documents and rosters. However, students have the option to choose between lived/preferred name and legal name on their transcript and certificates.
If you do not have a lived/preferred name, then your legal name will remain the only name on your record.
Updating Your Gender Identity and Sexual Orientation:
An incoming UCI Continuing Education student can access the UCI extension website (UCI DCE login) and follow the navigation to "My account-Create New Account" in order to provide their gender data. An active UCI Continuing Education student can update their profile by logging into their UCI Extension profile and updating their gender using the navigation "My Account-Update profile."
Updating Your UCInetID and Email Display Name
Updating Your Zoom Display Name:
Go to https://uci.zoom.us/ and sign in to your UCI Zoom account. Click on "Profile." Click on "Edit," and update your display name. This display name will remain each time you log into Zoom meetings. You can also elect to add pronouns and select the option to always share pronouns in meetings.
Report a Concern
If you have any concerns or have encountered problems related to the process of updating your lived name, please contact the Office of Inclusive Excellence by completing this GRLN Reporting form or emailing inclusion@uci.edu.
For concerns of discrimination or harassment on a protected basis, including gender identity, gender expression, and gender transition status, please contact the Office of Equal Opportunity and Diversity (OEOD) at oeod@uci.edu to learn more about your rights and options.